Admin Assistant II
Company: Vitalant
Location: Elyria
Posted on: April 6, 2021
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Job Description:
PRIMARY PURPOSE:
Under direct supervision, this position performs advanced clerical
and administrative duties for the assigned department.
DUTIES AND RESPONSIBILITIES:
Performs all assigned duties in compliance with internal SOPs and
external regulations. Brings compliance issues to the attention of
management.
Assures quality customer service to all customers.
Coordinates workflow and assists with training of clerical
staff.
Provides advanced clerical support (e.g., preparing reports,
statistical spreadsheets, and assists with non-routine
projects).
Composes non-routine and highly confidential letters and
memoranda.
Provides clerical support to the management team.
Creates and maintains file systems.
Performs data entry and retrieval of information through the use of
various software applications.
Coordinates the incoming and outgoing distribution of mail, express
mail/package services, inter-center mail, and/or other
correspondence. Maintains records as required.
Maintains microfiche and microfilm storage. Performs necessary
retrieval and distribution of microfilmed documents as
required.
Oversees or coordinates logistics of activities and meetings, to
include set-up and audio-visual equipment.
Maintains department supplies (e.g., forms, office supplies,
etc.).
Receives and routes all incoming telephone calls. Screens and
directs individuals to the appropriate staff member.
Assists with special projects as needed.
Performs all other duties as assigned.
REQUIREMENTS:
Knowledge/ Education
High school graduate or GED required.
Associates degree preferred.
Thorough working knowledge of standard office procedures and
equipment required.
Skills/Abilities
Proficient computer and data entry skills.
Must be highly organized and detail oriented; accurate and
timely.
Must have good customer service and interpersonal skills.
Efficient written and oral communication skills.
Proficient in office filing system.
Experience
Two years related experience required.
EEO/Minorities/Females/Disabled/Veterans
Our organization is an equal employment/affirmative action
employer. If you need accommodation for any part of the employment
process because of a medical condition or disability, please send
an e-mail to accommodation@bloodsystems.org or call 1-844-220-2612
to let us know the nature of your request. A representative will
respond to accommodation requests within two business days. Please
note that this email/phone number is for medical/disability
accommodations only and any other inquiries will not receive a
response.
For more EEO information about applicant rights click here
For information about Pay Transparency rights click here
Our organization participates in E-Verify, for more information
click here
All candidates who receive a conditional written offer of
employment will be required to undergo a pre-employment drug test
in accordance with the Company's established guidelines.
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Keywords: Vitalant, Elyria , Admin Assistant II, Other , Elyria, Ohio
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