Assistant Project Manager/Executive Assistant
Company: Check Off Your List
Location: Columbus
Posted on: April 3, 2026
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Job Description:
Check Off Your List (COYL) is hiring a remote part-time
Executive Assistant to support our exponential growth. COYL
provides highly trained, remote professionals in bookkeeping,
executive assistance, human resources, marketing, web design, and
IT Support on a pay-what-you-need model so our clients can focus on
what matters most – their business. We work remotely, but we stay
connected through Zoom meetings and Teams. Enjoy the best of both
worlds - work from home without the isolation! This is a remote
position ( seeking employees based in Florida, Maine, Ohio, Texas
). This role will start at 10-15 hours a week and can quickly grow
from there. Objectives of the Role: Report to the Project Manager
and Manager of the Executive Assistant team Assist clients as
directed Maintain client relations and refine internal processes
that support COYL and clients Manage communication between various
clients’ upper management and employees, liaising with internal and
external executives on projects and tasks Plan and orchestrate work
to ensure the client’s priorities are met, organizational goals are
achieved, and best practices are upheld Daily and Monthly
Responsibilities (dependent on client needs): Manage the
professional and personal needs for various clients Track detailed
records in timekeeping system Coordinate complex scheduling and
extensive calendar management, as well as management of content and
flow of information to our virtual clients’ senior executives
Manage, coordinate, and arrange our virtual client’s travel and
travel-related activities, including hotel booking, transportation,
and meals Perform administrative and office support, such as
typing, dictation, spreadsheet creation, faxing, and maintenance of
filing system and contact database Maintain professionalism and
strict confidentiality with all materials, and exercise discretion
when interfacing with various clients and our company Track action
items and follow up with the client and internal team members to
ensure deadlines and commitments are met Assist with meeting
preparation including agendas, materials, note-taking, and
follow-up items Support operational tasks such as CRM updates and
workflow coordination Organize client communications Return phone
calls and relay messages Plan client events Respond to all requests
within a maximum of 4 business hours Navigate priorities while
multi-tasking All other tasks as needed Skills and Qualifications 4
years of experience in an administrative role reporting directly to
senior management Superb written and verbal communication skills
Strong time-management skills and the ability to organize and
coordinate multiple projects Proficiency in Microsoft Office and
other office productivity tools, with aptitude to learn new
software and systems Flexible team player willing to do what it
takes to get the job done; adaptable and enjoys a challenge Ability
to keep various companies’ confidences Promptness and a motivated
self-starter Confident and professional phone presence Available to
help with urgent requests Preferred Qualifications Experience
developing internal processes and filing systems Associates or
above degree in administration; or equivalent experience Knowledge
of CRM such as Active Campaign, Zoho, pipedrive, etc. Schedule:
Monday to Friday Part-time with the potential to grow to
full-time
Keywords: Check Off Your List, Elyria , Assistant Project Manager/Executive Assistant, Administration, Clerical , Columbus, Ohio
