Mortgage Loan Executive Assistant

Company: Covita Lending LLC
Location: Columbus
Posted on: February 17, 2026

Job Description:

Job Description Job Description The Loan Partner One (LP1), an Executive/Administrative Assistant, oversees the Loan Officer's lead, calendar, and database management for the Loan Officer (LO). The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. This role requires strong communication, time management, priority management, and data entry skills. The LP1 must professionally represent the LO and team and strive to “wow” internally and externally daily. Benefits: Be a part of one of the biggest mortgage coaching communities in the country! Strong company culture Coaching and professional development Compensation: $60,000 - $65,000 yearly Responsibilities: Essential Duties of this Position Lead Management: Contact all new leads within 4 hours (or as required) Track all leads using the Lead Tracker Onboard all leads into the CRM, maintain and obsess over all lead-tracking ratios Ensure borrower appointments are scheduled (phone, video, or face-to-face) Provide daily, monthly, quarterly annual lead management reports Calendar Scheduling Management: Set 100% of all appointments for LO and team Confirm all appointments via email, text phone (24 hours in advance) Review next-day schedules for LO before leaving each day Answer 90% of incoming calls for LO and team Manage recurring face-to-face business partner meetings for LO Ensure LO is prepared for the daily Phone “Power Hour” Database Management: Maintain database organization for the LO Send quarterly Letter-from-the-Heart (LFTH) Evidence of Success (EOS) snailmail Manage birthday, home closing anniversary programs Coordinate 2 monthly leveraged events (lunch ‘n learns, happy hours, etc) Help LO send 2 email newsletters (minimum) and monitor open rates Send handwritten notes, birthday cards, post-closing surveys, gifts, etc Additional Responsibilities Ensure LO stays on track for all daily appointments Manage LO’s emails (if applicable) Handle incoming mail and maintain a spotless desk (if not virtual) for LO Maintain and support LO’s tech tools Assist with all administrative duties as needed Stay “one step ahead” of LO at all times Qualifications: Standard Job Requirements NMLS License (if required by LO) High school diploma or equivalent 40-hour workweek minimum Experience with major Loan Origination Systems (Encompass, Calyx Point, etc) Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote) Excellent verbal and written communication skills Strong time management and organization Ability to work under pressure and meet deadlines About Company Covita Lending is an Independent Mortgage Broker based out of Columbus, Ohio, that operates in Ohio, Florida, Georgia, and South Carolina. Covita Lending offers a wide range of lending options to meet your financial needs and circumstances. With nearly 40 years of combined experience as top-producing loan officers, our assurance is that whether you are a first-time buyer, interested in refinancing your mortgage, or a real estate investor, we’re here to guide you through the process.

Keywords: Covita Lending LLC, Elyria , Mortgage Loan Executive Assistant, Administration, Clerical , Columbus, Ohio